Interventions

  1.  

    What is meant by "intervention"?

    Interventions are a specific set of evidence-based, behaviorally-focused activities and/or actions to promote healthy eating and active lifestyles. They can be research-tested or practice-tested and generally have core elements and multiple components. They provide ways of intervening that are likely to have a public health impact. See page 22 of the Proposal Backgrounder more details.

    Last updated: March 12, 2019 Back to Top
  2.  

    In choosing an intervention, what should be considered?

    An intervention should be based on a thorough needs assessment; evidence base that the intervention will likely result in positive outcomes with the target audience; and your organizational capacity to implement the intervention.

    The tip sheet, A Closer Look at Evidence-Based Interventions, which can be found on the How to Apply page, can provide additional information on selecting appropriate interventions.

    Last updated: March 13, 2019 Back to Top
  3.  

    Do you have a list of all approved SNAP-Ed Curricula?

    See pages 7-8 of the Proposal Backgrounder or page 8 of the Proposal Instructions for more information on resources for potential curricula.

    Last updated: March 13, 2019 Back to Top
  4.  

    I identified an intervention I’m interested in using. How will I know if it is allowable to implement in Michigan with SNAP-Ed funding?

    Your proposal should make the case for how the intervention(s) you select aligns with your needs assessment and organizational capacity, as well as present evidence that demonstrates the likelihood that the intervention will produce positive outcomes with your target audience. See Question 2 in Interventions. Also, see pages 7-8 of the Proposal Backgrounder and page 7 of the Proposal Instructions for more information about using evidence-based interventions.

    Last updated: March 13, 2019 Back to Top
  5.  

    What if I find an evidence-based intervention that could work but needs changes to fit with my target population?

    It is important that interventions are used as intended, as the evidence base was established with the full intervention. Delivering part of an intervention would mean that there is no evidence the intervention will result in positive outcomes with your target audience.

    Last updated: March 12, 2019 Back to Top
  6.  

    I understand that we need to ensure fidelity and program consistency in delivering the chosen intervention, but inconsistency may result from site to site. If the programming is fundamentally the same, is this okay?

    All attempts should be made to deliver the program as intended. That said, issues may arise during implementation that could impact your plans for fidelity. Your process evaluation should measure the degree to which you were able to deliver programming consistently and as planned, and clearly identify unforeseen variables that influenced your program fidelity.

    Last updated: March 12, 2019 Back to Top
  7.  

    If we are programming at several elementary schools, can a school have a different intervention based on its unique situation (i.e., can interventions vary from site to site)?

    Your needs assessment should drive your decisions for programming. Results from your needs assessment should serve as the rationale for why the intervention(s) was selected, how it will meet the needs of the target audience, and how it will achieve your program objectives.

    Last updated: March 12, 2019 Back to Top
  8.  

    What elements of Safe Routes to School are SNAP-Ed eligible?

    The costs associated with implementing a Safe Routes to School (SRTS) program vary widely. There is no cost associated with a SRTS training, and SNAP-Ed funds may be used to cover costs for time and effort, printing or other promotional supports for a Safe Routes to School intervention. However, funds may not be used to cover infrastructure. Plan to work closely with your SNAP-Ed Project Manager to determine allowability.

    Last updated: March 12, 2019 Back to Top
  9.  

    Is it possible to use Michigan Harvest of the Month materials as an intervention for our proposed program?

    Michigan Harvest of the Month (MiHOTM) alone cannot be used as a core intervention. It could, however, be used to supplement your core nutrition intervention. The following link provides more information on how MiHOTM may be used in your programming: http://michigannutritionnetwork.org/mihotm/.

    Last updated: March 13, 2019 Back to Top
  10.  

    Can I check out a curriculum to review

    If MFF has a copy of a curriculum that you would like to review, you are welcome to do so at the MFF office.

    Last updated: March 12, 2019 Back to Top
  11.  

    Is there a limited budget allowed for curriculum and supply materials?

    There is a range in the cost of curricula, supplies, and materials depending on the intervention(s) selected. You should consider what is reasonable and necessary for your SNAP-Ed programming when budgeting for program supplies and materials.

    Last updated: March 12, 2019 Back to Top
  12.  

    Will NERI still be available at no cost to Partners?

    Yes, NERI will be available at no cost to MFF SNAP-Ed Partners.

    Last updated: March 12, 2019 Back to Top
  13.  

    What is the difference between a session and a series?

    A session is a single lesson or class, while a series is made up of multiple sessions. Session and series are also defined in the Proposal Instructions under Section I – Program Timeline.

    For example, if you have an intervention that consists of a total of six lessons, those six lessons (i.e., sessions) represent one complete series.

    Intervention ABC

    1 series of Intervention ABC is made up of 6 lessons/sessions.

    If you plan to implement the intervention a total of four times during the year, then the number of series you will implement is four.

    Last updated: March 12, 2019 Back to Top
  14.  

    Does every applicant have to do both direct education and PSE?

    Yes, proposals must include direct education (DE) and policy, systems, and environmental (PSE) change work. All DE and PSE efforts should be robust, mutually-reinforcing, and based on a thorough needs assessment.

    Last updated: March 12, 2019 Back to Top
  15.  

    Can we offer DE targeting Physical Activity (PA) among students or does it have to include nutrition education?

    Physical activity promotion should be provided within the context of direct nutrition education. See the Proposal Backgrounder for program parameters on physical activity promotion.

    Last updated: March 12, 2019 Back to Top
  16.  

    How in depth do we need to get when outlining the proposed education materials we will use with our intervention(s)?

    Focus on providing a list of education materials that relate to your core intervention(s). It is not necessary to list every book title or newsletter edition. See example on page 8 of the Proposal Instructions.

    Last updated: March 12, 2019 Back to Top
  17.  

    Do we need to provide the evidence base for all our supplemental materials?

    For supplemental materials, if a reference or evidence base is available, you are encouraged to provide it. You are required to provide the evidence base for all core interventions.

    Last updated: March 12, 2019 Back to Top
  18.  

    In Section G, what do you consider to be 'literature' and what do you consider to be 'evaluation studies'?

    Literature about your core intervention(s) may or may not include the results of evaluation studies. There are published evaluation studies that are not in peer-reviewed journal articles. A peer-reviewed journal article could count as both if it presents outcomes from evaluation studies related to your core intervention.

    Last updated: March 12, 2019 Back to Top
  19.  

    How do we find evidence from evaluation studies or literature for MFF programs?

    If you have implemented MFF programs previously, you may use local program results. Data from other, comparable (nutrition, physical activity promotion, etc.) programming can also add to your evidence.

    Last updated: March 12, 2019 Back to Top
 

Program Delivery Sites/Settings

  1.  

    What is a domain?

    SNAP-Ed categorizes settings where SNAP-Ed services may take place into six domains – Eat, Live, Learn, Work, Play and Shop. Examples of specific settings that fall into these domains can be found on page 11 in the Proposal Backgrounder.

    Last updated: March 12, 2019 Back to Top
  2.  

    When identifying delivery sites, is it where the program will take place or also where we plan to recruit from?

    See page 18 in the Proposal Instructions for an explanation of delivery sites.

    Last updated: March 12, 2019 Back to Top
  3.  

    Are there any restrictions on location?

    You are not required to concentrate your SNAP-Ed programming into one area. However, you must ensure that you are serving an eligible population(s) and that your needs assessment is driving your decisions for programming at selected locations and with selected audiences.

    Last updated: March 12, 2019 Back to Top
  4.  

    How do we determine whether a store is an eligible site for SNAP-Ed programming? Where do we obtain information on a store’s SNAP redemptions?

    See page 18 in the Proposal Instructions for descriptions of site eligibility categories. For information on SNAP-Ed redemptions, please contact the store directly.

    Last updated: March 13, 2019 Back to Top
  5.  

    For SNAP-Ed at worksites, how do we determine eligibility of workplaces?

    SNAP-Ed programming is allowable for a worksite if more than half of the workers earn annual wages comparable to 185% of the FPL for the state.

    One method to determine eligible worksites is to use data from the American Community Survey and Bureau of Labor Statistics to determine an hourly wage that would equate to no more than 185% FPL for an average SNAP household with at least one member who earns income.

    Last updated: March 12, 2019 Back to Top
  6.  

    If we have a school that has been part of our program for multiple years and they drop below 50% free/reduced meals, can we still include them?

    No. If a school’s free/reduced meal rate is under 50% when you start your SNAP-Ed programming, the school is not eligible to receive SNAP-Ed programming.

    Last updated: March 12, 2019 Back to Top
  7.  

    Should we check with individual school sites for updates on free and reduced school meal rates?

    For RFP writing, include what is posted on the MDE site with an understanding that all sites will have more details on qualifications by the time programming begins. Organizations that are funded will need to check free and reduced school meal rates to assure eligibility before starting programming at those sites.

    Last updated: March 12, 2019 Back to Top
  8.  

    Can free or reduced school meal rates be shared among the district?

    School eligibility is determined at the building level; a district average cannot be used to qualify an individual school. However, if a school district has community eligibility, where all students are eligible to receive free school meals, then the entire school district is eligible for SNAP-Ed programming.

    Last updated: March 12, 2019 Back to Top
  9.  

    Can SNAP-Ed be offered at summer camp programs, after-school programming, or summer meal sites?

    Yes, SNAP-Ed may be offered at summer camp programs, in before- or after-school programming, and at summer meal sites, if the participants are SNAP-eligible. Note that supporting all day summer camps with SNAP-Ed programming will not likely meet the reasonable and necessary criteria. Please see page 18 of the Proposal Instructions for site eligibility categories.

    Last updated: March 12, 2019 Back to Top
  10.  

    [In the Proposal Form], for Section E, Question 5, what if there is programming in our area that is not listed on the Map to Healthy Living?

    The Map to Healthy Living is just one resource to identify local programming. If you are aware of other programming in your area related to nutrition, food access, physical activity, active living, etc., please list and describe them in your needs assessment.

    Last updated: March 12, 2019 Back to Top
  11.  

    We have a private school interested in SNAP-Ed programming but does not have a lunch program; however, the school does fall in an eligible census tract. Can we include them in our programming?

    If a venue is located in a qualified census tract, it may qualify for SNAP-Ed programming. But just because a venue is in an eligible census tract does not always mean it is a place where SNAP-Ed eligible people go. For example, in a private school where students may come from different areas, a strong case must be made for SNAP-Ed eligibility. If a school does not have a free and reduced-price meal program, speaking with school administrators about its student demographics is recommended.

    Last updated: March 12, 2019 Back to Top
 

Non-Duplication

  1.  

    We don’t know if another organization is programming at one of our proposed sites. How do we demonstrate we are not “duplicating efforts”?

    Visit Map2HealthyLiving (map2healthyliving.org) for a searchable online map of SNAP-Ed programming being offered in your proposed programming area. Follow the prompts: (1 What to Look For; 2) Where to Look; and 3) Go to search for other programs in your area by program type and location. After clicking "Go," the search will process, and the results will appear in the Results window on the right side of the page. All locations that meet the search criteria will be listed, along with the contact information. To identify SNAP-Ed programs at a given location: Once you have clicked “Enter Map,” you will find a menu bar at the top of the screen (Home; About; Feedback; Share; Print Map; and Map Styles). Click “Feedback” and follow the prompts to type your message. This information goes directly to MFF staff, who will respond promptly to your request. An online training is also available on Map2HealthLiving.

    Last updated: March 13, 2019 Back to Top
  2.  

    If we are working in the same site as another program, but we are offering a different core intervention, is that considered duplication?

    Coordination of SNAP-Ed activities with other entities implementing publicly- or privately-funded health promotion or nutrition improvement strategies is necessary to reinforce and amplify each other’s efforts. In your community needs assessment, you should identify any other SNAP-Ed or other related programs and services that target low-income populations in your proposed program area, and discuss how you will coordinate to ensure complementary programming, effective use of resources, and non-duplication with these programs and services.

    Last updated: March 13, 2019 Back to Top
 

Allowability

  1.  

    Can you provide examples of allowable physical activity promotion?

    An example could be one-time demonstrations to introduce your audience to a variety of low/no-cost ways to get moving and then provide information on where they can access physical activity resources on an ongoing basis in their communities. See pages 37-38 of the Proposal Backgrounder for more information.

    Last updated: March 13, 2019 Back to Top
  2.  

    If we are going to show participants how to make a recipe, can the grant funding pay for the cost for the food items purchased?

    Yes, SNAP-Ed funding can be used to pay for materials and supplies that are reasonable and necessary to deliver a program lesson with fidelity, including foods for experiential learning (e.g., food tastings or cooking demonstrations).

    Last updated: March 13, 2019 Back to Top
  3.  

    We would like to offer each participating site a stipend to put toward PSE change. Is there a list of approved purchases that a site could make using SNAP-Ed funding?

    Stipends or other incentives are unallowable. SNAP-Ed can cover the cost associated with a grantee’s time and effort to be part of (but not lead) a collaborative effort to determine site-based PSE changes; however, costs related to implementing those changes, must be covered by a source other than SNAP-Ed (e.g., a worksite providing funding to buy exercise equipment).

    Last updated: March 13, 2019 Back to Top
 

General Grant

  1.  

    Where do I register for the Technical Assistance (TA) that is being offered?

    Registration information for the two TA Sessions is posted at: http://michigannutritionnetwork.com/how-to-apply/. TA sessions will be held on March 12th from 10:00-11:30 am and April 4th from 2:00-3:30 pm.

    Last updated: March 12, 2019 Back to Top
  2.  

    How often does the Michigan Fitness Foundation release a competitive request for SNAP-Ed funding application?

    Generally, MFF has released competitive requests for SNAP-Ed funding proposals in late February. However, all SNAP-Ed funding through MFF relies on federal funding and cannot be guaranteed in the future.

    Last updated: March 12, 2019 Back to Top
  3.  

    Does our company have to be 501(c)3/n status to apply for grant funding?

    To receive SNAP-Ed funding, applicants should be associated with an organization that has the capacity to participate in a reimbursement grant and comply with the intervention, evaluation, budget, and reporting requirements.

    Last updated: March 12, 2019 Back to Top
  4.  

    What is the average grant award? Is there a minimum or maximum amount that organizations can apply for?

    Grant funding varies depending on what is proposed, and there is no minimum or maximum for which an organization may apply. Organizations should build out programming based on community needs using evidence-based interventions likely to have positive outcomes with your target population. The budget should align with the programming proposed and be reasonable and necessary.

    Last updated: March 12, 2019 Back to Top
  5.  

    Is there possibility for funding at lower or higher amount than proposed?

    Successful proposals are typically funded with conditions, which allows for scaling back the program and budget, if needed.

    Last updated: March 12, 2019 Back to Top
  6.  

    Is there a maximum number of grants that will be awarded?

    There is no maximum number of the SNAP-Ed grants awarded through MFF. The RFP process is competitive. The number of grants awarded depends on available funding and the number of quality proposals submitted.

    Last updated: March 12, 2019 Back to Top
  7.  

    Who will be contacted about the funding decision for the proposed project?

    The Authorized Organization Representative listed in Section A of the proposal will receive notification about whether the proposed project was funded, funded with conditions, or not funded.

    Last updated: March 12, 2019 Back to Top
  8.  

    Does submitting the proposal early result in any advantage or disadvantage? If we receive the award, can we begin immediately?

    All proposals are reviewed concurrently, so there is no advantage or disadvantage to submitting a proposal early. Programming for FY20 cannot begin until October 1, 2019 and is subject to MDHHS and USDA approval, and available funding.

    Last updated: March 12, 2019 Back to Top
  9.  

    If we are applying for the first time, is it more advantageous to start small and prove our capacity first?

    It is best to propose programming that you can realistically accomplish based on your capacity.

    Last updated: March 12, 2019 Back to Top
  10.  

    Is a Letter of Intent required?

    For the FY20 RFP, a Letter of Intent is a required document. It must be submitted by March 26th, 2019 at 4:00 pm EST for an applicant to be eligible to submit a proposal.

    Last updated: March 12, 2019 Back to Top
  11.  

    For the Letter of Intent, is the total response for all 4 questions supposed to be less than 500 words, or is it 500 words per each of the 4 questions?

    The word limit for the narrative portion (all 4 questions) of the Letter of Intent is 500 words.

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  12.  

    Is there an overall page limit?

    There is no page limit; however, we encourage applicants to be thoughtful and intentional about what and how much information is needed to clearly describe your programming.

    Last updated: March 12, 2019 Back to Top
  13.  

    Can we add additional tables of our own design, for example, in the Needs Assessment section?

    If a section of the proposal calls for a narrative, do not replace all the narrative with a table; but if information can be presented more clearly and concisely in table format within the narrative, you may do so.

    Last updated: March 12, 2019 Back to Top
  14.  

    [On the Partner Information Sheet], would the evaluation representative be the program director or should it be the external evaluator?

    The evaluation representative should be the person at your organization who will be responsible for the overall coordination and oversight of the program evaluation, including collaborating with an external evaluator, if applicable.  Do not list an external evaluator.

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  15.  

    What is the current and pending form and what information is required?

    The Current and Pending form is a required document, commonly solicited in most federal funding. Information on what is needed to complete the form is in the instructions on Page 1 of the Current and Pending Form document, which can be found on the How to Apply page. A Current and Pending Form should be completed for each key staff who will be funded by your FY20 SNAP-Ed program. At a minimum, this should include the Lead Program Contact, Financial Representative, and Evaluation Representative (if different from the Lead Program Contact).

    Last updated: March 12, 2019 Back to Top
  16.  

    If we have a position that will be vacant when the grant is submitted, do we include them on the Current and Pending Form?

    Each key SNAP-Ed staff should have a Current and Pending. If there is a vacancy upon proposal submission and you know how the position will be funded, you should complete a Current and Pending Form for that position but list the staff member as “to be determined.”

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  17.  

    Are Letters of Support for SNAP-ED funding required for the FY20 RFP?

    At least two Letters of Collaboration are required. See Section K in the Proposal Instructions.

    Last updated: March 12, 2019 Back to Top
  18.  

    Can you define what is meant by “community wrap-around”?

    In the context of SNAP-Ed, community wrap-around refers to a comprehensive approach to programming that is coordinated, includes multiple components, and reaches the target population(s) on multiple levels of the Social-Ecological Model (SEM). At a minimum, this includes direct education and PSE efforts that work in tandem and are mutually-reinforcing.

    Last updated: March 12, 2019 Back to Top
  19.  

    For the Current and Pending Form, do you still include the finance lead if no SNAP-Ed dollars are going toward that person’s time?

    There should be a Current and Pending form for each key staff person (at the least, Program Lead, Finance Lead, and Evaluation Lead), but if no SNAP-Ed funding is being used for a particular position, you should either still include a Current and Pending Form for them or include a note that a particular position is not being funded through SNAP-Ed dollars.

    Last updated: March 15, 2019 Back to Top
  20.  

    In the Letter of Intent (LOI), is the fourth item (Anticipated Impact) where should put our objectives?

    Do not include SMART objectives in the LOI. The LOI is an opportunity for you to describe your anticipated program, who you will serve and where, and potential impacts.

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  21.  

    Will the presentation [given during the TA session] be posted?

    The presentation will not be posted, but information about new content to pay attention to can be found in the Proposal Instructions and Budget Instructions posted on the MNN website.

    Last updated: March 15, 2019 Back to Top
  22.  

    Our Director of Finance is leaving; can we put our Superintendent down [in Section A of the proposal] as our Finance Lead while this position is being filled?

    You can put whomever makes sense for your organization.

    Last updated: March 15, 2019 Back to Top
  23.  

    Where are the two tip sheets [Needs Assessment and Selecting an Evidence-based Intervention] located?

    Both tip sheets are posted under the ‘Other Resources’ section of the How to Apply page on the MNN website.

    Last updated: March 15, 2019 Back to Top
  24.  

    What constitutes a domain?

    There are 6 Domains in SNAP-Ed: Eat, Live, Learn, Play, Work, and Shop. More information about Domains is included on page 11 of the FY 2020 RFP Backgrounder, as well as in Question 1 of the Program Delivery Sites/Settings Section below.

    Last updated: March 15, 2019 Back to Top
 

Needs Assessment

  1.  

    We [have received funding in the past/did a needs assessment last year/are proposing the same programming, etc.]. May we utilize the same needs assessment in our FY20 proposal? If not, is performing a community needs assessment allowable with SNAP-Ed funding?

    Successful applicants demonstrate their relevancy and responsiveness to current community needs, trends, and interests. SNAP-Ed funding cannot be used to perform a formal community needs assessment. There are many existing community assessment resources that can be referenced or utilized (e.g., Community Commons.org, local hospital foundations or non-profit assessments, County Health Rankings, etc.).

    The tip sheet, A New Perspective on the Needs Assessment, which can be found on the How to Apply page, can provide additional information on developing needs assessments.

    Last updated: March 12, 2019 Back to Top
  2.  

    If we have data from a previous program (not funded by SNAP-Ed), can we include this information in the RFP?

    Yes, previous results are expected to be used to evolve your programming. See Section G in the Proposal Instructions.

    Last updated: March 12, 2019 Back to Top
  3.  

    Our community health needs assessment is in progress, should we submit preliminary data or old data as part of our proposal needs assessment?

    Use data that make the most sense to build your case for the population you want to serve, the settings in which you want to work, and the proposed programming. Only you will know what is the most relevant.

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Policy, Systems, and Environmental (PSE) Change

  1.  

    What are the levels of the Social Ecological Model? Do we have to program at all levels of the Social Ecological Model?

    Refer to page 7 of the Proposal Backgrounder for the most up-to-date version of the Social Ecological Model (SEM) used in SNAP-Ed. While you do not have to program at all levels of the SEM, it is required that you select interventions that, at a minimum, operate at the individual and environmental settings levels.

    Last updated: March 12, 2019 Back to Top
  2.  

    How granular do PSE objectives need to be?

    Refer to page 17 of the Proposal Backgrounder and Section L in the Proposal Instructions for information on the development of PSE objectives. For FY20, applicants are required to choose at least one short-term and one medium-term Environmental Settings level indicator from the SNAP-Ed Evaluation Framework (Framework), as well as demonstrate how a multi-sector, collaborative approach will be used.

    Additionally, for returning SNAP-Ed subrecipient organizations:

    • For those that have implemented SNAP-Ed programming for at least two (2) full program years,ST8:Multi-Sector Partnerships and Planning is required; and
    • For those that have implemented SNAP-Ed programming in any domain for at least three (3) full program years, at least one LT indicator per domain, such as LT5: Nutrition Supports Implementation and LT6: Physical Activity Supports Implementation, must be included.
    Last updated: March 12, 2019 Back to Top
  3.  

    How do you determine PSE reach?

    Reach is defined as the number of unduplicated individuals who experience your intervention and are influenced by it. For example, if you are using Smarter Lunchrooms for a PSE intervention in a school setting, and all students utilize the lunchroom(s) you aim to influence, then you could reasonably estimate the reach to be the total student body.

    In the case of a combined DE and PSE intervention (e.g., Rec-Connect), both components should be taken into account when calculating reach.

    DE reach is determined by the number of people who participated in the DE. To calculate the PSE reach, think about what parameters could be used to determine the number of people who will be influenced by the PSE change and make a reasonable estimate. However, remember not to double count participants. The PSE reach should exclude those already accounted for in the DE reach. Add the final DE and PSE reach numbers to get the reach for the intervention.

    See the Proposal Instructions on Appendix A for more information.

    Last updated: March 12, 2019 Back to Top
  4.  

    How do I estimate the reach for PSE programming occurring in eligible grocery stores?

    For a qualifying grocery store, you could use community data (e.g., census data) to report reach. If you have determined eligibility for a grocery store based on SNAP redemption rates, you could apply the percentage of SNAP sales to determine reach. Plan to work closely with the store(s) with which you are partnering.

    Last updated: March 12, 2019 Back to Top
  5.  

    In SNAP-Ed, we have been prohibited from leading collaborative efforts [PSE work]. Is that still the case?

    SNAP-Ed providers should play a supportive but not leading role in PSE change efforts and partnerships. When thinking about how to define a lead vs. supporting role, consider whether your role is helping to facilitate partnerships/collaborations with those who can create PSE change, and if implementation and maintenance of these initiatives would continue without SNAP-Ed funds.

    Last updated: March 12, 2019 Back to Top
  6.  

    Can we serve on state-level coalitions advancing nutrition and/or physical activity PSE changes?

    Serving on coalitions must directly relate to the local on-the-ground work you are doing. Successful applicants are funded to do programming at the local or regional level, thus, the time and effort to serve on coalitions should be focused on local or regional level.

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  7.  

    If we are working together to change PSE, do our partners become part of what we evaluate, in terms of their programming?

    ST7 and ST8 in the Framework provide specific measures for partnerships and multi-sector partnerships and planning.

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  8.  

    For PSE interventions, is it allowable to purchase signage to promote fruit/vegetable consumption or physical activity at a point of decision?

    It may be allowable to provide point-of-decision making signage and other cues to action that promote fruit/vegetable consumption or physical activity, depending on how they are tied to your evidence-based SNAP-Ed programming and cost. You would want to consider what is reasonable and necessary. See the Proposal Backgrounder for further information.

    Last updated: March 12, 2019 Back to Top
  9.  

    Clarification for existing SNAP-Ed funded organizations - if we want to incorporate the FY 2019 PSE Initiative into our FY 2020 proposal, can we use the same deliverables and implement them in 2 other communities?

    The intent of the FY 2019 PSE Initiative is to put building blocks in place so that you have recommendations and clear next steps to operationalize and move PSE strategies and implementation forward in the communities in which you are working for the PSE Initiative. If you want to follow the same or similar process with additional communities for your FY 2020 SNAP-Ed work, that could be fine as long as you are continuing on with the next steps (i.e., delivering SNAP-Ed strategies) in the initial communities where you laid the groundwork as part of the PSE initiative in FY 2019. Do not only do a repeat of the PSE Initiative process and deliverables in new communities for FY 2020.

    Last updated: March 15, 2019 Back to Top
  10.  

    Clarification for existing SNAP-Ed funded organizations - how will we know what the outcome is for the FY 2019 PSE initiative and be able to include it in FY 2020 proposal if we have not started it?

    What you learn through the PSE Initiative will set you up to operationalize and implement PSE strategies in specific communities for the second half of FY 2020. We recognize that you won’t know what those specific strategies are at this point. However, it is required that you include PSE interventions that align with the short- (e.g., ST7) and medium-term (e.g., MT5) indicators at the environmental level as well as the short-term indicator (ST8) at the Sectors of Influence level in the SNAP-Ed Evaluation Framework. It is recommended that in FY 2020 you include staff time and effort to carry out the community-specific recommendations/next steps from the PSE initiative to keep that work moving forward. You could also implement the PSE Initiative process in new communities.

    Last updated: March 15, 2019 Back to Top
  11.  

    [Our coalition has several (PSE) project ideas]. Are we required to have an evidence-based curriculum to support our PSE intervention?

    PSE change efforts should be based on approaches and strategies rooted in evidence. This may include using an assessment tool (e.g., HSAT, NAP SACC), a packaged intervention (e.g., Stock Healthy, Shop Healthy, Rec-Connect), or other strategies that are supported by evidence of effectiveness.

    If you are working with a coalition that is planning on implementing a PSE change project, it would be recommended to conduct an assessment, if one has not been completed already, to identify what kind of PSE change is needed in the community and then select an appropriate evidence-based approach to address that need.

    It is also important to recognize that while there are strategies and interventions to help guide you, PSE change work is a process. All the steps that go into reaching a PSE change, such as the relationship building, community engagement, assessments, and feedback loops, are as key to the project as the resulting change.

    Last updated: March 15, 2019 Back to Top
 

Multi-Sector, Collaborative Approach

  1.  

    Is there a template available for the required Letters of Collaboration?

    There is no template, but the details of what must be included in the Letters of Collaboration (LOCs) are in Section K of the Proposal Instructions.

    Last updated: March 12, 2019 Back to Top
  2.  

    Please explain the difference between ST7 and ST8 and provide an example of each.

    ST7 has an organization level focus; for example, partnerships within the school setting to implement PSE work in those schools. ST8 is multi-sector partnership and planning which means working with partners from at least five different sectors (e.g., healthcare, education, food industry) to advance SNAP-Ed goals and strategies. See pages 97 & 145 in the SNAP-Ed Evaluation Framework (Framework).

    Last updated: March 12, 2019 Back to Top
  3.  

    In the eligibility section [of the proposal] it states to partner with two Non-SNAP-Ed organizations. If there are more than two partner organizations can an additional partner be SNAP-Ed funded?

    That eligibility requirement correlates to Section K in the Proposal Instructions: Collaboration, the idea is that we encourage SNAP-Ed funded organizations to partner with more than just other SNAP-Ed funded organizations because the idea is to do community wrap-around programing that includes PSE change work. You may have some SNAP-Ed funded partners, that is okay, but you would not list them in the proposal under section M.

    Last updated: March 15, 2019 Back to Top
 

Evaluation

  1.  

    How should we plan to execute our program evaluation for FY20?

    For grantees funded for less than $150,000, MFF will assist with your evaluation.

    For grantees funded for greater than $150,000, you may contract with an external evaluator, or complete your evaluation in-house, depending on your capacity. MFF Project Managers and Evaluation Specialists will approve and/or recommend changes to your evaluation design, plan, and evaluation budget accordingly.

    NOTE: The network-wide evaluation strategy for SNAP-Ed funded subrecipients may be adjusted based on the outcomes of the FY 2019 evaluation, as determined by MFF.

    All applicants should consider the following evaluation-related expenses when writing your budget:

    • Time and effort for evaluation tasks (e.g., data collection, monthly reporting of process evaluation, etc.)
    • Necessary supplies (e.g., printing, survey costs, etc.)
    • Postage (e.g., return shipping of evaluation tools to MFF, postage to mail surveys to participants)
    • Travel (e.g., mileage for on-site data collection)
    Last updated: March 13, 2019 Back to Top
  2.  

    Do we need to list all our objectives in Section L (Indicators and SMART Objectives)?

    All your primary SMART objectives must be listed in Section L. There is not a limit on the number of SMART objectives. However, we recommend that you combine objectives where there is alignment with target audience, outcome, and/or type of intervention. Make sure you follow the Proposal Instructions. You should have at least one SMART objective for each indicator that you select.

    Last updated: March 13, 2019 Back to Top
  3.  

    May we keep the same objectives as the previous year if we are programming to the same audience but at new sites?

    Objectives should be reassessed each year and based on outcomes of previous program evaluation results, your needs assessment, and the indicators and outcome measures selected.

    Last updated: March 13, 2019 Back to Top
  4.  

    Is it possible that our SMART objectives for direct education interventions can include elements of PSE SMART objectives?

    SMART objectives need to directly relate to the indicators and outcome measures you are addressing and the interventions being proposed; therefore, SMART objectives for direct education interventions should be separate from SMART objectives for PSE work.

    Last updated: March 13, 2019 Back to Top
  5.  

    Is it necessary to have a SMART objective related to physical activity?

    It is not required to have a SMART objective related to physical activity; however, if a substantial portion of your programming includes physical activity promotion, consider including a SMART objective for physical activity to justify the SNAP-Ed funds being expended.

    Last updated: March 13, 2019 Back to Top
  6.  

    If we reach participants in multiple age groups, should we create a SMART objective for each one?

    If it makes sense with your programming and evaluation, you can combine age groups.

    Last updated: March 13, 2019 Back to Top
  7.  

    Do I need to commit to a specific environmental assessment tool when I submit the proposal?

    See the SNAP-Ed Evaluation Framework for possible assessment tools. Remember to list assessments in the education materials used in Section F.

    Last updated: March 13, 2019 Back to Top
  8.  

    Is there an evaluation tool approved for young children?

    MFF endorses the Statewide Screeners, which begin at age 12 for fruit and vegetable consumption and age 9 for physical activity; That’s Me, My Choices, which can be used in grades 3 and up; and the PE-Nut Parent Survey, which may be appropriate to collect information related to younger children’s dietary intake. However, existing, reliable, and validated tools specific to your curricula/programming may also be considered, if appropriate.

    Last updated: March 13, 2019 Back to Top
  9.  

    Can we create our own evaluation tool(s)?

    Tool development is not allowable for outcome evaluation. Program specific process evaluation tools to support your programming may be permitted. If your proposal is funded, you will have the opportunity to work with your MFF SNAP-Ed Project Manager on identifying specific tools to help with your evaluation.

    Last updated: March 13, 2019 Back to Top
  10.  

    If evaluation tools are not readily available for a certain intervention, does that mean MFF would assist with the evaluation for this program [intervention]?

    If evaluation tools are not readily available, you need to do some legwork to ensure that any proposed evaluation tools or strategies align with the intervention chosen. For example, using statewide screeners (e.g. the Fruit and Vegetable Screeners or Physical Activity Screeners) would not align with an intervention that impacts PSE change and not individual behavior change. Use the SNAP-Ed Evaluation Framework to help you identify a possible evaluation tool or strategies that align with the intervention and what you are trying to measure, including outcome measures and metrics related to anticipated individual behavior change or PSE change. If you are funded at less than $150,000, MFF will provide evaluation assistance.

    Last updated: March 13, 2019 Back to Top
  11.  

    Where can I find general MFF process evaluation tools, like a highlight sheet that coordinators can fill out after a lesson?

    For proposal writing, you do not need to name a specific tool, but rather describe the type of tool you will use. Some curricula offer specific evaluation materials that may be utilized. At this point, MFF-specific tools, are not publicly available. If funded, MFF would work with your organization to identify and finalize which evaluation tools would be most effective and appropriate for your program.

    Last updated: March 13, 2019 Back to Top
  12.  

    If an existing SNAP-Ed program works with an external evaluator, are we required to go through a bid selection process for FY 2020?

    If working with an external evaluator, you should have the justification for who you are working with and how they were selected documented and on file.

    Last updated: March 15, 2019 Back to Top
  13.  

    If a SNAP-Ed program has delivered programming in any domain for at least three (3) full program years, at least one Long Term (LT) indicator per domain must be included. How many additional SMART objectives do we need to include? Do we need a separate SMART objective for each domain?

    You would need to have a SMART objective including an LT indicator for each domain that you have been working in for at least 3 program years, but the way that you write your SMART objectives will be specific to the work that you are doing. You do not necessarily need a different SMART objective for each LT indicator for each domain. They could all combine if it is similar work. Look at the SNAP-Ed Evaluation Framework for more information on LT indicators.

    Last updated: March 15, 2019 Back to Top
  14.  

    In Section M of the proposal (Process Evaluation), training is mentioned; is that training that we provide or is it training that MFF will provide?

    Training you plan for with your SNAP-Ed staff within your organization.

    Last updated: March 15, 2019 Back to Top
 

Budget

  1.  

    Is there a benefit to an agency budgeting administrative costs as match or in-kind to this project?

    There is no required match as part of your budget. However, if an organization is funded and provides in-kind/match funding, this is detailed in a final report. If you have in-kind/match funding, think about how to track it for final report purposes. Including collaborations or partnerships that provide in-kind funding in Section K can help tell your story of leveraging resources and building sustainability.

    Last updated: March 13, 2019 Back to Top
  2.  

    The Proposal Backgrounder mentions limited funding resources for SNAP-Ed in FY20. Can you provide more information about how this might affect our proposed budget?

    SNAP-Ed funding in Michigan is decreasing and given the competitive nature of the proposal, it is possible that your project will be funded at a lesser amount than you requested. Be thoughtful about the most effective use of funds when making programming decisions.

    Last updated: March 13, 2019 Back to Top
  3.  

    In the Budget Worksheet in the Grant Staffing, Program Expenses, Travel, and Administrative/Space/Miscellaneous tabs, what does it mean when it asks for percentage for PSE?

    New in FY20, organizations must indicate the estimated allocation of certain costs to policy, systems, and environmental change (PSE) work. For instance, in Grant Staffing, for each salaried or contracted staff, report how much of their time will be spent on SNAP-Ed administration, direct education, and PSE. Use the table on pages 4-5 in the Budget Instructions for a description of what is included in each type of work. Similarly, for Program Expenses, Travel, and Administrative/Space/Miscellaneous, for each line item, indicate how much of the expense will be associated with your program’s PSE change-related work.

    Last updated: March 13, 2019 Back to Top
  4.  

    Is it appropriate to budget for the purchase of curriculum/materials to have the most up-to-date versions?

    Yes, it is appropriate to budget for updating the materials, especially if the materials currently used have the old food guidance system (MyPyramid) or reference to the old Dietary Guidelines for Americans. All SNAP-Ed programs funded through MFF should be using materials that highlight MyPlate rather than older food guidance systems.

    Last updated: March 13, 2019 Back to Top
  5.  

    Do we have to buy enough copies of curriculum or may we get the copy masters and copy pages for our students, teachers, and parents? If we may copy from a master, may we pay for contracted printing?

    We recommend that you assess what is reasonable and necessary for your program. Also consider the quality of copied/printed materials and curriculum costs. Contracted printing services are SNAP-Ed allowable expenses, and should be justified in your proposal.

    Last updated: March 13, 2019 Back to Top
  6.  

    What should we budget if we are planning to use the PE-Nut Compendium resources for FY20?

    We recommend that you estimate the number of each survey you will need, plus shipping to/from, to determine the cost you should include in your budget. Spanish language surveys are available at no additional cost for That’s Me and the PE-Nut Parent Survey.

    • PE-Nut Parent Survey, 30 surveys per set - $8
    • That’s Me, 30 surveys per set - $8
    • Physical Activity Screener for Youth (Pre- and Post-Survey), 25 surveys per set - $8
    Last updated: March 13, 2019 Back to Top
  7.  

    What is the cost of the Statewide Fruit and Vegetable and Physical Activity Screeners?

    Using guidance in the evaluation assurances, we recommend that you estimate the number of surveys you will need, plus shipping to/from, to determine the cost you should include in your budget. The cost of the Statewide Fruit and Vegetable and Physical Activity Screeners are as follows:

    • Fruit and Vegetable Screener for Adults (Pre- and Post-Survey), 30 surveys per set - $8
    • Fruit and Vegetable Screener for Youth (Pre- and Post-Survey), 30 surveys per set - $11
    • Physical Activity Screener for Adults (Pre- and Post-Survey), 25 surveys per set - $8
    • Physical Activity Screener for Youth (Pre- and Post-Survey), 25 surveys per set - $8
    • Food Questionnaire for Adults (Pre- and Post-Survey), 30 surveys per set - $0 (as this is still in the pilot stage)
    Last updated: March 13, 2019 Back to Top
  8.  

    In the budget, what if a person's salary or other areas of the budget shift before the grant period begins?

    Changes often occur between proposal submission and the start of the grant. If funded, budget and program adjustments can be made prior to issuing a contract. If further adjustments are needed, a budget amendment can be made during the program year.

    Last updated: March 13, 2019 Back to Top
  9.  

    Are payments to school team liaisons permitted? Each school has a team lead that organizes things at the school.

    Contracting with someone on a fee-for-service basis is allowable. You would need to provide a list of responsibilities and deliverables for that person, and those need to be completed to receive payment. Expenses must be reasonable and necessary in regard to programming and the budget.

    Last updated: March 13, 2019 Back to Top
  10.  

    When traveling for SNAP-Ed, can we be reimbursed for rental vehicles or agency-owned vehicles in lieu of mileage?

    Yes. You should go with standard practice within your agency as long as it is not more expensive than charging the SNAP-Ed mileage rate.

    Last updated: March 13, 2019 Back to Top
  11.  

    How and what should I budget for travel expenses related to the SNAP-Ed trainings that are offered by MFF?

    For 1-day trainings, applicants should budget for mileage needed to/from the training. For multi-day trainings, applicants should budget for mileage to/from the training and meals needed while in travel status (see travel guidelines in Proposal Backgrounder for details). MFF will cover lodging near the training site for MFF-sponsored, multi-day trainings. If you are traveling a long distance to a training/event, please consider additional travel costs when planning your budget. Current MNN events can be found at: http://michigannutritionnetwork.org/trainings. We anticipate a similar offering of events for FY20.

    Last updated: March 13, 2019 Back to Top
  12.  

    We read that we must budget for the SNAP-Ed conference in August. Should we count all projected staff involved or just the program leads?

    SNAP-Ed University is the annual programming and operations training and will be held in East Lansing in August. All SNAP-Ed funded Partners are required to send two program leads to this event. MFF will cover the conference expenses, but the funded Partner should budget for mileage and meals needed while in travel status. See the Proposal Backgrounder for more information on SNAP-Ed University and travel guidelines.

    Last updated: March 13, 2019 Back to Top
  13.  

    Should we include funding for staff to obtain their ServSafe certification?

    ServSafe training is provided at no cost to all SNAP-Ed funded Partners. However, travel expenses associated with attending a ServSafe training are not covered and should be included in your budget. See the Proposal Backgrounder for more information on travel guidelines.

    Last updated: March 13, 2019 Back to Top
  14.  

    Should we submit the letter of approval for our federally-approved indirect rate with our proposal?

    Yes, this is a required piece of documentation that must be included with your proposal.

    Last updated: March 13, 2019 Back to Top
  15.  

    What should I do if my agency’s indirect cost rate certification expires during the window of time when the RFP is due?

    The expired rate can be used in your application. Submit with your application your expired indirect cost rate certification and a memo explaining your process for obtaining a new certification. Both documents will be required if you wish to include an indirect cost rate.

    Upon approval of your new rate, provide the rate documentation to MFF as soon as possible.

    Last updated: March 13, 2019 Back to Top
  16.  

    Our organization has not requested an indirect cost rate in the past. We are considering applying the de minimus rate of 10% this year. Would this change from our past applications negatively affect our competitiveness for funding?

    If you do not have a federally-approved indirect rate, and have never used one, you may enter a 10% de minimis indirect cost rate. All administrative expenses will be evaluated within the context of the proposed programming and must be reasonable, necessary, and properly documented and allocated.

    Last updated: March 13, 2019 Back to Top
  17.  

    My agency has high administrative costs. How will administrative cost be evaluated?

    Given the limited funds available and the competitive nature of SNAP-Ed funding, administrative costs will be evaluated carefully within the context of the full proposal and scope of programming. Proposals that can deliver effective programming with low administrative costs will receive priority for funding.

    Last updated: March 13, 2019 Back to Top
  18.  

    Can we direct allocate administrative expenses?

    Yes, as long those administrative costs do not overlap with costs included in an established indirect cost rate.

    Last updated: March 13, 2019 Back to Top
  19.  

    The Budget Worksheet calculates the indirect on the “Total Direct Expenditures” and our federal indirect rate is based on salary & fringe. How do you want us to enter our indirect amount?

    For indirect costs that are not calculated as a percent of total direct expenditures, include an indirect cost amount (in dollars) in the indirect cost amount row in the Budget Summary tab, along with a brief explanation of how that number was calculated.

    Last updated: March 13, 2019 Back to Top
  20.  

    If we would like to include costs that are listed as "if pre-approved by MFF in your proposal" in our budget, do we just include them in the budget or do we need to go through a pre-approval process prior to submitting the proposal?

    You should include all reasonable and necessary costs to implement your proposed programming in your Budget Worksheet, including expenses that require pre-approval from MFF. Upon review of your proposal, and, if recommended for funding, it will be determined what costs are justified given your program’s scope of work and SNAP-Ed allowability. Based on that feedback, MFF will request a final, updated budget before the contract execution and program initiation.

    During the program year, you should work closely with your MFF Project Manager to obtain pre-approvals on any expenses requiring prior authorization. If for some reason an expense does not get approved, those funds may be able to be reallocated.

    Last updated: March 13, 2019 Back to Top
  21.  

    If our chosen direct education intervention recommends accompanying materials such as visuals, weekly worksheets, handouts, and reinforcement items, can we list this in our budget? Take-home reinforcement items listed under the intervention include water bottles, grocery list pads, produce brushes, food thermometers, etc.

    Any supplemental or accompanying materials used to complement the core intervention must be SNAP-Ed allowable as well as reasonable and necessary. This holds true even if the material is listed as part of the curriculum or intervention (e.g., water bottles are not an allowable SNAP-Ed expense).

    Regarding reinforcement items in particular, MFF provides SNAP-Ed Partners with no-cost Nutrition Education Reinforcement Items (NERI) for use in their programs to promote and reinforce consistent, statewide SNAP-Ed messaging on fruit/vegetable consumption and physical activity. A list of current NERI may be found on the order form at https://michigannutritionnetwork.org/neri/.

    Last updated: March 13, 2019 Back to Top
  22.  

    If our financial person is included in our administrative cost, do we still need to complete a current/pending form for them? They are not funded by other grants.

    If the position is built into the administrative cost or indirect, they do not need a current and pending form.

    Last updated: March 13, 2019 Back to Top
  23.  

    Clarification for existing SNAP-Ed funded organizations – when talking about the percent of resources in the budget anticipated to be allocated to PSE work, does that refer to the anticipated FY 2020 funds or the funding for the FY 2019 PSE initiative?

    The anticipated budget for FY 2020 SNAP-Ed funding.

    Last updated: March 15, 2019 Back to Top

Last Updated

11:30 am on March 15, 2019